“The locked filing cabinet in my office is very secure”

“Only I have access to the drawers with all the client records in them- nobody else has keys”

“Of course, they’re safer in my offices than someone else’s”

These are just some of the comments we have heard about document storage.

Many companies think their offices, their filing cabinets and their storerooms are the safest place for the hundreds, if not thousands, of records, notes and forms held about customers and clients.

So, why would you outsource your document storage if you already have a “safe place”?

Well, have you thought about the following?

  • Theft – Documents can be stolen by an intruder or even an employee
  • Loss – How easy is it to misplace or inadvertently destroy important records?
  • Fire –Accidental fire or arson could wipe out your files
  • Flooding– Flooding can cause unprecedented damage to your offices
  • Computer Failure– A virus could corrupt your system

We ensure that, before your records leave your offices, they will be scanned and barcoded. Every time they move after that, they will be tracked and traced wherever they go, so you know where your documents are at all times. As a company, you can set up an authorised requesters list, and only those employees can retrieve your important records.

Company offices can be susceptible to burglary and unfortunately, even locked cabinets can be broken into. Our secure facility has 24 hour CCTV and security surveillance, motion detecting cameras, infrared beams, a 10 foot high wall around the entire premises, and even dedicated steel vaults with gas fire suppression systems.

With a powerful fire detection system at our East-Belfast offices linked by Red Care to a central monitoring station, we offer the ultimate protection, and of course, if your records, data or media need specialised storage our steel vaults are temperature and humidity controlled.

Your locked storeroom might seem safe now…. but have you really thought about whether you’re protecting your documents fully? And what it could cost your business to lose them?